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Event Concept & Plan

Help NorthStar Of GIS think through their event concept and plan to ensure their event is a smashing success.
NorthStar Of GIS
Philadelphia, PA, USA
NorthStar Of GIS
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NorthStar Of GIS
Philadelphia, PA, USA

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Cause
Diversity & inclusion
Skills
Event planning

Posted December 17th

Event Concept & Plan

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

We could use some help rounding out and coordinating our annual Black History Event series in February 2022. The theme is Mapping Black Health & Wellness, exploring challenges, solutions, and representation in mapping, analyzing, and addressing health and wellness and the impact on Black communities. We have 4 sessions planned, one for each week. 3 online and 1 in person. We will invite partners to organize related events to brand together.

What we have in place
  • We currently have a high level plan, speakers, and an event hosting platform, which should make it easy for you to get started. We also have Volunteer analysts and a volunteer writer, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to Increase impact to our audience and reserve sponsor dollars for student grants, keynote speaker, and programming

This is one of our two major event series and the one that sets the agenda for our year

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

NorthStar Of GIS
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Causes
Diversity & inclusion Gender equity & justice Science & technology
Posted by
Clinton J
Clinton J.

Executive Director

Our mission

We advance racial justice, representation, and belonging for people of Black and Black African descent in GIS by promoting positive practices for antiracism and equity at the intersection of all systems of oppression.