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Event Concept & Plan

Help Hawai`i Women in Filmmaking think through their event concept and plan to ensure their event is a smashing success.
Hawai`i Women in Filmmaking
Honolulu, HI, USA
Hawai`i Women in Filmmaking
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Hawai`i Women in Filmmaking
Honolulu, HI, USA

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Cause
Gender equity & justice
Skills
Event planning

Posted February 8th

Event Concept & Plan

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

We want to create a fundraising event

What we have in place
  • We currently have time, which should make it easy for you to get started. We also have support, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to do what we do better!

We have hosted events, but i could use some help in figuring out how to plan, work with a time, and communicate what needs to happen!

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

Hawai`i Women in Filmmaking
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Causes
Gender equity & justice Diversity & inclusion Youth development
Posted by
Vera Z
Vera Z.

Founder and Executive Director

Our mission

Hawai'i Women in Filmmaking is a feminist nonprofit organization committed to achieving gender equity in filmmaking. We are a creative and safe space where film and media-makers connect, create, mentor, and inspire current and future generations of women to explore and pursue careers in the field of filmmaking.