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Event Logistics Planning

Help Sunnyside Foundation (SUSD Foundation) to plan the logistics of their event, including run of show, tech requirements, and any additional needs.
Sunnyside Foundation (SUSD Foundation)
Tucson, AZ, USA
Sunnyside Foundation (SUSD Foundation)
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Sunnyside Foundation (SUSD Foundation)
Tucson, AZ, USA

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Education
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Event planning Project management

Posted June 23rd

Event Logistics Planning

Project details

What we need
  • 3-5 one hour consulting sessions covering topics like run of show, tech requirements, menu planning, etc.
  • Written summary and/or notes on plans and best practices for topics discussed (e.g., a document outlining the sequence timing, content, logistics, and programming for an upcoming event)
Additional details

We could use someone remote or in person to help us create a project timeline, make calls, outreach businesses, create some marketing material, etc.

What we have in place
  • We currently have a board member chairing the event that needs support, which should make it easy for you to get started. We also have funding and last year's templates, and the ability to provide any other information you need.
How this will help
This project will save us $1,792 , allowing us to invest that money back into our community

This project is our fundraising day for the year. Our goal is to raise 100k by Tucson's southside for Tucson's southside.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Planning Sessions
  • 3-5 calls with event professional and non-profit team to review goal of event and how logistics can support that goal
  • [Suggested Session] Session to discuss or offer feedback on run of show
  • [Suggested Session] Session to discuss or offer feedback on tech requirements
  • [Suggested Session] Session to discuss or offer feedback on floorplan and menu plan
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

Sunnyside Foundation (SUSD Foundation)
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Causes
Education Arts & culture Community & economic development
Posted by
Georgina V
Georgina V.

Operations Coodinator

Our mission

Sunnyside Foundation exists to promote educational excellence by providing resources to support work which enriches the education, development and well being of all Sunnyside Unified School District children. The Sunnyside Foundation board is dedicated to funding enriched educational opportunities for children in Sunnyside Unified School District (SUSD).