Event Concept & Plan

Help All Saints Cathedral School think through their event concept and plan to ensure their event is a smashing success.
All Saints Cathedral School
St Thomas, VI, USA
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All Saints Cathedral School
St Thomas, VI, USA

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Posted October 12th

Project Details

What We Need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
What We Have In Place
  • We currently have a mission and vision statement, which should make it easy for you to get started. We also have a pretty active web site, and the ability to provide any other information you need.
How This Will Help
This project will save us $3,002 , allowing us to use very scarce and limited dollars to pivot towards less-costly fundraising efforts.

Our organization has suffered greatly from loss of income due to COVID-19 attributing to cancelled fundraising events and a slow-recovery to our tourism industry.

Project Plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About The Org

All Saints Cathedral School
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Cause
Education
Posted by
Ardrina S.

Director of Development

Our Mission

To provide quality, affordable education for residents of the Virgin Islands.

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