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Event Concept & Plan

Help St John Singers d/b/a Sing St John think through their event concept and plan to ensure their event is a smashing success.
St John Singers d/b/a Sing St John
St John, VI, Virgin Islands (U.S.)
St John Singers d/b/a Sing St John
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St John Singers d/b/a Sing St John
St John, VI, Virgin Islands (U.S.)

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Cause
Arts & culture
Skills
Event planning

Posted September 3rd

Event Concept & Plan

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

I am looking for guidance in doing a golden ticket raffle for our nonprofit. We need assistance with planning it and carrying it out because it will be our first time doing this. We are due to begin selling tickets mid-October for a December 19 drawing.

What we have in place
  • We currently have a 3 day all inclusive resort stay donated, which should make it easy for you to get started. We also have online brochures, photos and a website to sell tickets from, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to pay for our videography for the year.

We have received a $40,000 matching grant and need to raise funds to match it.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

St John Singers d/b/a Sing St John
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Causes
Arts & culture Diversity & inclusion Youth development
Posted by
Jason B
Jason B.

President of the Board of Directors

Our mission

To provide universally accessible singing for all ages on St. John; fostering cultural awareness, a meaningful sense of community, and resilience.

What we do

We bring a very diverse and stratified island community together in times of joy and times of hardship through our events and in-school singing programs. We provide all of the community singing for our island, and seek to create inroads of understanding and connection across socioeconomic, cultural and linguistic division through shared musical experience.